Academy Travel aims to provide a fully inclusive package from the start, in order to provide transparent pricing and allow families to budget appropriately. In our standard tour package, the only extra cost whilst on tour is lunch each day. We are able to include additional services, amend the level of inclusions or remove some items altogether on request.
Our standard inclusions:
Return economy international airfares with reputable airlines
Airlines are selected based on scheduling, fares and safety. Our preferred international airlines include Etihad Airways, Emirates, Singapore Airlines, Cathay Pacific, Qantas and United Airlines. The group will usually be allocated a block of seating on each flight, however seat allocations are at the discretion of the airline. Special seating requests cannot be guaranteed. Please be aware that those undertaking additional travel often are seated separately to the group. International flight schedules are only released 11 months prior to the date of the return flight to Australia.
Any required internal flights with local airlines where applicable
Airlines are selected based on scheduling, fares, and safety. An internal/domestic flight will be booked upon confirmation of your group with a local or low-cost airline 6-9 months prior to departure.
All fuel surcharges and taxes for included flights.
All accommodation in quality hotels in central locations with private bathrooms.
Due to the large number of groups who travel with us, we consistently use the same hotels that are well-known to us and cater to the needs of student groups. Hotels are generally 3* and we will provide a list of confirmed hotels for the tour as part of the Risk Management process. Hotels may sometimes change due to operational reasons, and we will inform you of any changes as soon as possible.
All hotels have been inspected by Academy Travel or our ground operators.
Hotels have private en-suite bathrooms (no shared facilities).
Students are accommodated in twin, triple or quad rooms with single beds, according to the composition of the group and the available rooms at hotels. Teachers/adults will be accommodated in twin rooms unless specified or requested.
Rooming is decided by the organising teachers and may change from hotel to hotel according to the composition of the available rooms. Where possible, properties will allocate rooms for the group in close proximity this cannot be guaranteed.
All land transportation by private coach or public transport.
The majority of travel is with private coach. Academy Travel selects local coach companies with good safety records, well-maintained vehicles, and qualified drivers.
Often in cities, the public transport system is an efficient means of moving the group around. The tour manager will provide tickets for any public transport required and ensure the safe and easy movement of the group on and off the transport.
All breakfasts are served in hotels or local cafes. They are usually continental, buffet-style.
We will include all dinners unless requested otherwise. Included evening meals are taken in the hotel or local restaurants. Soft drinks (1 per person) and water are included with the evening meal.
Services of an experienced tour manager for the duration of the tour to manage all daily logistics.
An experienced tour manager employed directly by Academy Travel will be assigned to your group. The tour manager will be with the group from arrival to departure. The tour manager’s responsibility is to ensure the smooth running of the tour, that all services are delivered as promised and to deal with any emergencies or re-scheduling that occurs on tour. The tour manager will work closely with teachers to meet the pastoral care and behavioural expectations of the school, but the organising teachers retain the main responsibility for these areas.
Comprehensive travel insurance with Suresave.
Academy Travel includes comprehensive travel insurance for every participant on a tour unless otherwise requested. Participants are encouraged to complete the travel insurance application at the time of booking to guarantee coverage as soon as possible for pre-departure events.
All travel insurance policies contain exclusions, surcharges etc for pre-existing medical conditions, extension of travel and other important details. Participants are encouraged to read their policy carefully and to contact the insurer if anything is unclear.
The contract for travel insurance is between the traveler and the travel insurance company. Travellers are bound by the terms and conditions of the travel insurance policy, and Academy Travel has no influence over this policy or the outcome of any claim made by a tour participant.
Any relevant visas applicable to Australian passport holders
Australian passport holders are permitted to travel in Europe for up to 90 days without a special visa. For tours that visit countries requiring Australians to hold a visa, this will be included in the cost of the tour. These countries include the United States of America, China, Vietnam, Cambodia and Russia.
Academy Travel attendance at information evening and pre-departure meeting.
After you have signed expressions of interest from at least 20 paying passengers, we will organise a suitable date for an Academy Travel representative to come to your school to present an information evening. The presentation takes approximately 1 hour and will include information on the itinerary, pricing and inclusions.
An Academy Travel representative will also visit the school 3-4 weeks prior to the tour for a pre-departure meeting. During this meeting, travel documents will be distributed and a full briefing on the practical aspects of the tour will be given.
Academy Travel document wallet and luggage tag
Each traveller receives their own document wallet and luggage tag at the pre-departure meeting, along with their flight ticket and daily itinerary.
A handy guide to comparing tour quotes
Not all tour quotes provide these standard inclusions and it is worth looking at the fine print. We have prepared a handy guide to allow a fair comparison of tour quotes.
What our teachers are saying
“This tour far exceeded my expectations and I have been so impressed with the quality of service provided by Academy both before the tour and while we were away. Nothing was ever a problem or a drama and Academy made it so easy for me as a teacher. Thank you SO much for everything. It was a truly wonderful experience."
“We were all very impressed with every aspect of the tour. We have used Academy Travel since 2006. In that time, I have been on four of the tours and it gets better every time.”
"Without exception, everyone has been both extremely accommodating and professional. The friendliness and personal service of all staff was excellent. We had a wonderful time!”
"Very thankful for Academy Travel. The service was excellent and the product was far better than what I could have done alone.”
“I could not be happier with Academy Travel and have been telling all my teacher friends about the efficient organisation of the company. You helped make the process of organising a tour so much easier than I had anticipated and I could relax and enjoy the trip.”
“I could not fault Academy Travel. They did everything I asked for and more."
“The tour was amazingly well-organised and our compliments to Academy could not be higher. All staff and students thoroughly enjoyed themselves.”
“An excellent trip that was great value. Parents and boys were effusive in their praise.”
“Academy Travel gave us unprecedented levels of support. The tour was excellent and the students were supplied with everything they needed throughout the trip. They were given an unforgettable experience due to the care and professionalism shown by all Academy Travel staff. We will definitely be working with the company in the future.”
“As usual, brilliant support and organization from start to finish. All the worry and planning looked after for me. Everyone on our tour was completely satisfied and gained an invaluable experience."
“A fantastic tour! The trip was thoroughly enjoyed by all. Your risk assessment matrix and pre-departure package made it easier when organizing the trip. Thanks for everything Academy!”
“To say we had the best time is an understatement; to say we had a great time is also an understatement. What can I say – words fail me. Everything about the tour was organized to perfection, everything ran so smoothly."